Is Google+ Shutting Down?!

This past October 8th, Google announced that they would be shutting down Google+ over the next 10 months in order to give people a full opportunity to get ready for the closing and export their information if needed. In other words,this August 2019, Google + will be gone as we know it today. Furthermore, the company will be providing consumers with additional information on how to download and migrate data.


Why tho? 

Ben Smith (President of Engineering at Google) writes on the company’s official blog that while their engineering teams have put a lot of effort and dedication into building Google+ over the years “it has not achieved broad consumer or developer adoption, and has seen limited user interaction with apps.”

In fact, 90% of the platform’s sessions last less than 5 seconds and have very low engagement. The decision follows reporting of a previously undisclosed security flaw that exposed users’ profile data and that was remedied in March 2018.


So... Is Google+ REALLY dead?

YES and NO… Google+ won’t be the same and will be gone for consumers. However, a new business version of Google’s social network will be available soon for professionals and it’s already getting a bunch of new features today.


Before you start thinking what we all did at first: No it won’t look like LinkedIn

While Linkedin is for any consumer that would like to post their professional trajectory, this new platform has a different purpose. Some of the features Google has highlighted seem to indicate perhaps the creation of something that might compete with Microsoft Teams or Slack. Therefore, large enterprises that work with G Suite business might be tempted to standardize on one product across the board.


Meet Google+ for G Suite

Google+ for G Suite isn’t all that different from the original Google+, but is is more focused on on allowing users inside a company to easily share information. Additionally, the new features added will provide admins more tools for managing and reviewing posts, allow employees to tag content and provide better engagement.


Bulk Actions for Admins

Recently Google introduced the ability for admins to bulk-add groups of users to a Google+ community and disable the features for others. Additionally, members of the domains and sub-domains can be organized in units according to the departments they belong to in the organization.

Soon, admins will also be able to define custom streams so that employees could get access to a stream with all of the posts from a company’s leadership unit.


Review and moderate Posts’ Privacy

Prevent posts and communities from being shared outside your organization’s domain by default by:
1. Opening your Google Admin console.
2. From the Admin console Home page, go to Apps> G Suite> Google+.
3. Click on Advanced Settings.
4. In the Sharing posts section, select “Make the default setting for new posts restricted”.


Create Tags for different Posts

Tags will make it easy for employees to route content to everybody in the company, no matter which group they work in. Soon you’ll be able to draft posts and see suggested tags.

The announcement of shutting the consumer platform down along with the one of new business features, is clearly meant to be a reminder that Google+ for the enterprise isn’t going away anytime soon. In other words, Google+ isn’t dying but going through a metamorphosis.

No Wifi? No problem! You can work offline with the New Gmail

Picture this situation: A sudden storm hit your city and you lost internet connection because of it. Your Internet provider won't answer your calls and you don’t know what to do in order to finish that report you’re supposed to deliver in a couple of hours right now or you’re fired. What are you going to do? 

We hope you’re not in this situation (with such an unsympathetic boss), but if you were in a similar event you shouldn’t worry, as having no wifi is not a problem anymore.

Wait what?! 

Yes. Just like you read. This past 8th of May Google announced this feature, but not a lot of people know about it yet. With the New Gmail interface, you can work without interruptions by using your Chrome browser (v61 or higher). Search, write, delete, and archive up to 90 days of messages, even when you’re offline. 


Enable Gmail offline for your domain

As the feature is disabled by default, you must enable is first on your domain in the Admin Console. To do this: 

1. Log into your Admin console 
2. From the Admin console Home page, go to Apps > G Suite > Gmail > User settings.
3. Scroll to Gmail web offline.
4. Check the Enable Gmail web offline box.
5. Click Save. It may take up to an hour for changes to propagate to all users.  


* Optional: If you want offline content deleted for your users when they sign out of their Google accounts, check the Force deletion of offline data on log out of Google account box. This will prevent your users from keeping content on their local devices when they log out.

Turn on Gmail offline for your account

All users who are using the new Gmail can benefit from this feature, once you enable it for your domain. But in order to do so, they must turn the feature on, as well on their accounts.
In order to do so: 
1. From each  inbox, choose Settings 
2. Click the Offline tab.
3. Check the Enable offline mailbox
4. Under Security, select one of the following to indicate how to handle offline content when you sign out of your Google account. 
  • Keep offline data on my computer. Data stored on your device will not be deleted when signing out of your Google account or when changing your password. To delete account data from your device disable offline mail and save changes.
  • Remove offline data from my computer. Data will need to be re-synced to your computer when signing back into Google.com Mail. It may take a few hours to re-sync the mailbox.
Note: If the G Suite admin has enabled the option to remove offline content when users sign out of their account, users don't have the option to change this in Gmail Settings.   
5. Click Save changes.

Make your offline working station yours 

Gmail offline stores the latest 30 days of attachments and emails on your local device, and Chrome allows Gmail to use up to 7% of your available hard drive space for online content. 
You can reduce the amount of storage space your offline content uses, uncheck the Download attachments box in Sync settings or reduce the storage duration to 7 days.    
To set up your preferences when working with Gmail offline: 
1. Click on Settings in your Gmail  
2. Click the Offline tab.
3. Choose a value in Sync settings.
4. Values are 7, 30, and 90 days.
5. (Optional) Uncheck the Download attachments box.
6. Click Save changes

So let’s get started: How do I use Gmail offline already? 

Now there’s not much left to do… using your Gmail offline is as simple as creating a bookmark for your inbox to open it when you’re not connected or browsing in your Chrome browser for mail.google.com.

Don’t have the New Gmail Interface on?

Then what exactly are you waiting for? In this article we tell you how to enable the new interface and more reasons to convince you to have it if this one isn’t enough. But who doesn’t want to be more productive even when there’s no holly wifi to save you?!

Need further help? Leave a comment below or contact us for further assistance!



Google has your information, but you can control it! Here's how...


Google collects your data when you’re using its products, in order to make its services better for you and all other end users. Several articles have taken a somehow Orwellian view on the information that has been collected by the company and how worrisome it might be. But you shouldn’t be as long as you know which information is collected and how to manage it! 

Google has also explicitly acknowledged  that when you use their products, you are trusting them with your data and it is their responsibility to be clear about that. Therefore they made an entire section on their privacy site about what is stored and how it’s stored. 
Here’s a quick guide on how to find out which data is being collected about you and how you can personalize your security and privacy settings. 

Review your basic account information


Some of the basic information that might be stored about you is:
Your name, email, phone number, birthday, gender, “about me” section, Google+ Settings, Location Sharing & Search Settings.
How?


STEP 1: Log into your account
There are a few different ways to log into your account information; you could log into your Gmail and select the app drawer icon at the top > then select where it says “Account”, or you can simply go to myaccount.google.com.

STEP 2: Under the menu that says “Your Personal info & Privacy”, click on “Your personal info”. STEP 3: See your personal information overview and edit whatever you would like to see!

Check-Ins and Places you have been

When you use the Google Maps app or have your GPS on and use your browser, your phone sends anonymous bits of data about your location back to Google. Google's Location Timeline shows a complete guide to everywhere you've been, in addition to your home and work, which you may have saved.

How?

You can turn off Location History for your account at any time.


On your smartphone, open your device's Settings app Settings app and then Google and then Google Account.



STEP 1: At the top, tap on Data & personalization. STEP 2: Under "Activity controls," and then Location History and then Manage settings STEP 3: Change whether your account or your devices can report Location History to Google:



  • Your account & all your devices - At the top, turn Use Location History on or off.
  • Only a certain device- Under "This device" or "Other devices on this account," turn the device on or off.
  • If you're on a browser- go to the Activity controls section of your Google Account. At the top, turn Location History on or off.
You can click here to learn more about your location history!

Manage your topics of interest


As users browse Google sites like YouTube and other partner websites, Google stores an advertising cookie in a user's browser to understand the types of content that the user is viewing. This information is used to show ads that might appeal to you  based on your your inferred interests and demographics.


For example, if  you browse many fitness websites or watch workout-related videos on YouTube, Google may associate a fitness interest with your cookie or Google Account 

How?

In order to edit your information or topics of interests,

STEP 1: Go to the Ad Settings page.
If you aren't signed in, at the top right, select Sign in. Follow the steps.
STEP 2:Turn on Ad Personalization if it’s off.
STEP 3: Under "How your ads are personalized," select your personal info or interests.
To update your info, select Update.
To remove an interest, select Turn off.

Notice that if you turn off Ads Personalization while you are signed in, Google will stop showing you ads related to your interests across Google services as well as websites and apps that partnered with them.

Check and Manage all Apps & Sites you accessed with your Account

Accessing different apps and websites with your Facebook or Google account can make things way easier and faster. The downside? Sometimes because it’s so easy to do it, you forget easily to which services and sites you signed with your account. But don’t worry as Google can remind you of that and you can see how to unsubscribe to those services or manage them directly from your account!

How?

STEP 1: Log into your account STEP 2: Click on “Personal Info & Privacy”
STEP 3: On the left menu of your screen where it says “Sign in & Security”, click where it says “Apps with Account Access

STEP 4 : Keep track of which apps or services you gave permission to access your account, and remove the ones you no longer use or trust!

Manage your Activity 


Remember that Google not only saves the information that makes you ‘you’, but also the things you do and create when using their services and sites like Youtube, Calendars, Google Maps, etc. My Activity is the central place where you can find things you have searched, viewed, and watched using their services. You can see and permanently permanently delete specific activities if you want to at any time.

How?


STEP 1: Log into your account 

STEP 2: In the middle menu of your account (under “Personal Info & Privacy”), you will see the option to go to your activity at the bottom. If you’re already logged in, then you can simply go to myactivity.google.com 
STEP 3: To eliminate any kind of activity associated to your account all you have to do is clicking at the upper right site of each activity, the three dot icon for more options and then click on “Delete”.
STEP 4: Now that you’re at your timeline you will notice that this one has been divided by date and categories, but not everything is at simple sight. If you would like to see more than just your activity from certain categories, just click on the left menu where it says “Other Google Activity”.

 Manage your Overall Privacy Settings 


Remember that ignorance can create fear, therefore thoughts about feeling that we can’t get a hold of our own information out there, But as you can see, “knowledge is power”... Quite literally! Want to limit what Google can find and share about you beyond tips above? Then you can’t miss the Privacy Checkup tool. With this tool you’ll be able to manage the types of data Google collects, update what personal information you make public, and adjust the types of ads you would like Google to show you in a matter of minutes!


Found this information useful? 


Share it with your friends and colleagues. You can also follow us in our social networks for further updates, and if you would like to receive more guidance on how to manage your G Suite account don’t hesitate to contact us!




How to restore G Suite contacts and other data older than 30 days?


Having all your data in the cloud has countless benefits; one of them is more security. But ‘more security’ doesn’t mean 100% threat free.
What happens if for any reason your G Suite contacts or data suddenly get lost from your cloud?  

Google allows admins to restore Drive or Gmail data for their users up to 25 days  after it is permanently deleted from the user’s Trash. Admins can also restore Gmail messages that had been deleted in the past 30 days via the Email Audit API
If you deleted, synced, imported, or merged contacts in the last 30 days, you can undo those changes to retrieve your contacts by:
- Going to Google Contacts.
- Click More  and then Undo changes.
- Choose a time to go back to. 
- Click Confirm.


What if I lost my contacts or files for more than 30 days? 

With Google you can restore your G Suite contacts when they have been permanently deleted, but up until 30 days.  This however is for 30 days max,after there will be no way to restore specific files and sharing settings need to be reassigned
In other words, if you had contacts, emails and other data that was deleted from your G Suite for more than a month Google tools might not be able to help you. 


 An Alternative solution for the future:  

Although Google can offer you a limited solution, that doesn’t mean your data has to be lost forever if those 30 days have passed. There are several third party solutions on the market that backup your cloud data in case your information is lost for any reason. Spanning Backup however is the option we recommend. 

Spanning is one of the easiest cloud backup services you can use to backup your Google services. The service will backup your contacts and other Google functionalities such as your Gmail, Calendars, Drive and Sites.  

Once you have installed the app, all you have to do it go to your “Settings” in order to configure what exactly you want to backup and who you want to have access to the app. 
Once you have done this you’re all set! From that moment and on, you’ll be able to backup any data from any specific user, date and timea at the "Status" section in the menu. 
Spanning offers a 14 day free trial so you can give the service a try without having to spend any money to find out it the service is right for your organization. 


Need assistance? 

With Gapps Experts you can get premium support for G Suite, Spanning backup and other great apps! Don’t hesitate to contact us for assistance or great discounts on this and other great apps. 

If you liked these tips and tricks,  follow us in our social networks for more hacks! 
FacebookTwitterYoutubeLinkedIn

New Google Contact Manager 101 Guide


With the constant advances of Google and Gmail’s new interface, sometimes it’s hard to keep up with all the updates. But don’t worry as we’re here to help!
One of the most recent updates of the Gmail interface includes the design of your Google Contact Manager. From February 12th 2019 this interface will be permanent, so here’s a 101 guide on everything you need to know about the new Google Contact manager so you can start getting around it :)    

Finding your Google Contacts in the new Gmail Interface.

Before Gmail’s interface was changed all you had to do to find your contacts was to go to the left side of your menu and click where it said “Gmail” and then select the “Contacts” option.
Now you must:
- Click at the right part of your menu on the App launcher icon ()
- Click on “More
- Click where it says “Contacts

Can I have a quick link for my Google Contact Manager?

The short answer is no. But you can make the access faster by clicking at the app launcher. Then click and drag to rearrange icons in the drawer, move the Contacts icon to wherever it makes sense for you.
Now, you can quickly access Contacts by opening the app drawer, and then clicking the “Contacts” button
Another way to have even a quicker access is by typing in a new tab contacts.google.com, then save the page to you bookmarks bar or pin the tab!


Adding a new contact in Google Contact Manager

Adding your contacts is pretty simple:
- Open the Contacts app Contacts (as indicated above)
- Tap on the red circle with a  plus sign to add
- Enter the contact’s name and an email or phone number.
- To add a photo: Tap Edit photo Edit photo.
- To enter more information, like a street address or notes: Tap More fields.
- When you're finished, tap Save.

Editing an existing contact

In order to edit your contacts they must be added to your “My Contacts” folder, which has been relabeled as “Contacts” only.
So how to add a contact to your “Contacts” folder?
- Click on the contact you would like to add/edit
- Click on the icon to add the contact to your directory
Once you have done this, the pencil icon that allows you to edit the contact will appear!
Make your changes and click on “Save

Merging duplicates

Just like with editing a contact card, keep in mind that you must add your contacts from the Directory to the “Contacts” folder as indicated above.
-Once you have done that, go to “Contacts
-Then select your duplicates
-Click on the merge icon   to merge the 2 cards


Managing your contact groups

You can organize people and businesses in Contacts using “Labels”. This is the new name Google has given to your groups of contacts and looks pretty similar to those for your Gmail messages.  

Creating a new label

To create a new “label” for your contacts:
-Click where it says “Labels” to see all of your existing groups
-Then select “Create Label
-Type the name of your new group
-Click on “Save

Adding your contacts to labels

-Select the contacts you would like to group
-Click on the label icon at the top bar
-Select the label you want the contacts in


Restoring your contacts

If for any reason a contacts was accidentally deleted from your directory, you can restore it! In order to do it: -On the left side of your menu, click on “More” and then on “Undo changes”. -A pop-up window will appear.
-Select the lapse of time of your choice to revert changes, then click on “confirm” 

Notice that you can restore your contacts as many times as you need to, up until 30 days.

Sharing your Contacts

Although your Google Contact Manager does not allow you to share contact groups with other users, neither collaborate on any address book simultaneously,  there’s a app for that!
With Shared Contacts for Gmail® you’ll be able to share your contact groups with any Gmail or Google Apps user, just like you share a Google Doc or a Calendar, and it's 100% compatible with the new interface!
Click here to try it for free.

Liked these tips and tricks or need further assistance?


Then contact us or follow us in our social networks for more updates and hacks!