Showing posts with label Google Apps Experts. Show all posts

Easy transfer to Google Apps for Work with Data Migration Service


As more and more organizations move to the Cloud with Google Apps for Work, the Giant has enhanced its data migration service to ease the transition from Microsoft Office to Gmail. If the task of migrating from Office to the Cloud seemed daunting, look no further than the data migration service!

What is the data migration service?


The data migration service provided by Google lets Google Apps for Work admins seamlessly migrate all of their employees’ emails to Google Apps. All the admin needs to do is access their Admin console to use the service. There are no other apps or tools required! The setup is simple and most mail server connections can be made automatically. You can also control everything in the Admin console, not through a client.

New contacts migration feature


Now, Google has released this same capability for contacts. According to their announcement, “Admins can migrate their employees’ contacts from Microsoft Exchange (2007 and above) and Microsoft Office 365 to Google Apps directly from the Admin console, without needing to install and configure any client tools.” The buffed up feature has clearly defined set-up flows in addition to the auto-discovery of mail server connections. 

All together, this service makes the contacts migration process easy and feasible for any Google Apps admin.
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Securing your data on the cloud: Spanning Backup versus Google Vault




Google Apps is a great solution to collaborate and manage your organization’s data on the cloud. But did you know that if data is deleted from Google, it is gone forever?

Unfortunately there are many scenarios where Google Apps customers experience data loss. One common incident involves recently terminated employees, who delete their Google accounts from the company’s domain, along with other crucial information from the cloud. Unfortunately, in these cases, without a backup solution, everything is permanently deleted - all emails, sheets, documents, etc. that the organization relies on to function.

As you can see, many Google Apps users are under the false assumption that Google Vault is protecting them completely and taking care of all their backup and recovery needs. Unfortunately, this frequently causes data loss for companies who are using Vault without additional protection.

Google has no ability to recover lost data deleted from the accounts of your organization. This is why there are other backup solutions available for buffing up your data. One app is Spanning Backup, which automatically backs up your Google Drive/Google Docs data every day.

Let’s take a look at some of the key differences between Spanning Backup for Google Apps and Google Vault.

                                     


Google Vault does not prevent data loss


 The best practice for Google Vault is archiving and eDiscovery - but it’s not a backup solution. The app can prevent data loss if an account is placed on legal hold and hasn’t been deleted, covers Gmail and chat messages, and it allows administrators to search for and export data.

 But Vault is not geared towards retrieving information if it has been lost. Essentially, as a Google Apps user, if you are keen to use Google Vault, it should be used in tandem with another trustworthy backup solution to protect against data loss in your organization.


Spanning Backup for Google Apps: The Ultimate Backup Solution


 So, what’s Spanning Backup all about? The app is specifically geared towards backup and recovery. This means backing up from daily losses, and the app saves data even if a user’s account is deleted. Spanning Backup covers all of Google Apps - Gmail, Drive, Contacts, Calendars and Sites, and it enables IT administrators and end users to restore and export their own data.

 What does it all come down to? Google Vault is for you if you need to know who is accessing emails and documents and at what time. For securing data stored on the cloud seamlessly and retrieving it at any time, due to a security breach, random error, or a natural disaster, a backup solution such as Spanning is the answer.

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Google Apps News: 20 new animations in Google Slides





The Google Slides feature is the best new way to present ideas and collaborate with others on the cloud from anywhere. Rather than paying for expensive cloud-based collaborative software, Google now has all of the tools that you need to create any type of presentation on the go with embedded video, animations and more.

Google Slides has a variety of different features that will enhance your meetings and presentations. Not only does Google Slides boast inexpensive presentation suites, it has universal compatibility and accessibility. Rather than needing to worry about having your presentation files with you, you can simply log in with your Google account from wherever you are, and access your well-crafted animations from Google's servers.


Collaborate

The best part about Google Slides is its extremely collaborative environment. You can assign users to any presentation file, and voila! Your entire team can start working together on a presentation in real time. Advanced animations, the ability to display live web links, embedded video, and thousands of different fonts are only a few of the features that make Google Slides superior to its competitors.

New and improved animations


The new animations feature also introduces slide transitions which can help you customize the style of your presentation, making your Google Slides more dynamic. Currently, Google Slides features many of the animation file formats that you might find in PowerPoint, such as fading in slides, fly in from left animation, fly out from left, and the new appear and disappear features. The appear and disappear features are especially helpful with embedded video and other page elements, because you can simply make these page elements disappear into your presentation file after you have played or displayed them. This can create seamless transitions without the need for a vast amount of slides or work.


Google Slides will likely be the future of presentations as we know it. Your business will benefit most from jumping on the bandwagon now to maintain its competitive edge.
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Google Apps News: New Version of Google Apps Sync for Microsoft Outlook


Google Apps Sync for Microsoft Outlook® allows you to use Microsoft Outlook® effectively with Google Apps. 
All your employees will be able to use the interface of their preference to manage their emails, contacts and calendar event while you will get the security and reliability of Google Apps.

The new Google Apps Sync for Microsoft® Outlook (GASMO) 3.0 released by Google includes added features, enhancements, and updates.

The Improvements:

Outlook Tasks now synchronize with Google Apps

You can use Outlook Tasks to track and manage to-do lists in your Google Apps account. The following information in Outlook Tasks synchronizes with your Gmail Task gadget, and is available from other devices where you access your Google Apps account:
- Tasks, including due dates and reminders
- Task state (whether a task has been marked as completed)
- Top-level task folders sync as separate task lists in the Gmail Task gadget
Editions included: 
Google Apps for Business, Government and Education
Languages included: 
All 26 languages supported by the plugin 

How can you get the new release?

1. Update Google Apps Sync
  • If you installed Google App Sync: Updates are checked for and downloaded to your computer automatically.
  • If your administrator installed Google Apps Sync: Updates are downloaded to your computer automatically, if your administrator enables automatic updates.
    You can also download the latest version at any time from the Google Apps Sync download page.
2. For the update to go into effect:
  • If you have Windows XP: Restart your computer.
  • If you have Windows Vista: Restart Microsoft Outlook.
To see if you've got the latest version, click the Google Apps Sync icon in the system tray and choose About from the menu.
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Why working in the cloud is so important to your business

Embracing technology is essential to increasing productivity and profitability in your business. More and more businesses are now taking advantage of the most powerful tool for higher success: cloud-based software and computing systems. From anywhere in the world, businesses using cloud software are able to: -Have multiple users work on the same document simultaneously -Easily collaborate and share access to files -Quickly access all of the company’s important business files and applications that are necessary for day-to-day operations If you haven’t already switched over to the cloud, it is in your company’s best interest to do it now. Otherwise chances are that your business will be left behind in the dust, while major competitors in your industry steam ahead.


The main advantages of integrating cloud-based systems into your day-to-day operations include:


1. Mobility:
Taking your business into the cloud will maximize time efficiency. Being able to transfer and then access computing resources, data, programming languages from anywhere, from any device, will help your business realize the actual value of hybrid cloud. The farther an enterprise can extend its existing best practices in these areas into public cloud deployment, the more cost-effective and functional the hybrid cloud model will be for your business.

2. Exceptional security:
Although you may be skeptical about uploading business data and private documents to a cloud-based server, it is important to note that over 800,000 laptops are lost each year in major airports around the world; this is just one isolated figure on physical data loss. Many storage devices that are used for work and work-based devices are easily accessible, whereas cloud-based data provides many obstacles before granting access to intruders, including encryption, password security, and more. Even if you were to lose a device, it would be impossible for anyone to access this data without your permission.

3. Reliability - Far less data loss:
Most cloud-based storage systems perform automatic backup. This means that if you delete a file that you are working on from your home computer, you can easily access the file and recover it from a cloud server or a different device. Recovering documents takes only a few minutes, and cloud-based systems give you the best recovery times out of any other recovery solution.


4. Unlimited Storage:
Meeting the demands of your business requires ever-expanding storage. Rather than having to constantly buy new server space and purchase new hardware, remote desktop applications provide increased flexibility through cloud-based storage subscriptions. This will cut down on your operating costs significantly. And of course, increased flexibility also stems from being able to access the cloud anywhere, and work remotely.

5. Cost efficiency
Compared to storing data in the cloud, storing data locally is far more expensive and time consuming. The cost of computers, storage, servers, and manpower far exceeds the cost of cloud solutions and offers no real advantages to your business. The benefits touched on here are only a few out of many that your business will gain from choosing cloud-based systems.
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